System Management and Security
Life is full of uncertainties. Accidental destruction, overloads, system failures, and a variety of other threats jeopardize the continuity of your business. For this reason, it is vital for your organization to protect its critical information and monitor application statuses for optimum efficiency. By implementing security precautions and system monitoring capabilities within your document management system, you are better equipped to protect sensitive information, document integrity, and the interests of your stakeholders.
Performance Monitoring Capabilities
The DocFinity® suite offers comprehensive security and system monitoring tools developed not only to address the current needs of an organization, but also future requirements for document protection. DocFinity Dashboard and Statboard, when implemented in your organization, function as the nerve center of information for your system. Throughout the day, the software will take readings of your system—monitoring servers and workflows—and indicate whether or not everything is functioning properly. If there is a problem in your system, the DocFinity Dashboard screen will turn red and direct you to the disruption.
Dashboard and Statboard allow you to monitor DocFinity application status, executables, event logs, workflows, databases, uptime, performance counters, drive space, and any aspect of a Windows environment. System and security process management allows administrators to proactively observe the system, rather than relying on user feedback to identify problems. Dashboard and Statboard also help you to streamline your overall system management by providing a single point from which to monitor workflows and system performance.
DocFinity Security
DocFinity Security allows administrators to improve document control by completely regulating access to information contained in electronic files. This feature permits organizations to limit user rights down to the half page level and restrict functions—such as faxing, archiving, retrieving and altering—based on document type. These precautions, when properly configured, ensure that only users with the appropriate assigned security rights can view sensitive information contained in a document.
Audit trails and retention schedules are also major factors that organizations must address due to recent government regulations. DocFinity audit trail options allow administrators to track access, retrieval, and actions completed in processing the data contained in documents. Retention schedules can be established to automate document destruction and decrease liability related to unnecessary documents. The flexibility of the suite allows organizations to establish audit trails and document retention schedules based on their individual needs and requirements.
Organizations also have licensing options for disaster recovery methods. Upon purchasing the system, customers can run three instances of the system: a live production environment, a test environment, and a backup environment. OIT also provides alternative means of disaster recovery by running mirrored and clustered DocFinity environments. By implementing these methods within your business operations, you are assured of a reliable system that is well-equipped to address your business continuity needs.
Since 1986, OIT has been offering organizations in various industries proven electronic document management solutions. This experience has enabled OIT’s team of developers to create one of the most extensive security and system monitoring modules available in an integrated product suite. Paired with exceptional disaster recovery methods, OIT is confident the DocFinity suite is capable of protecting your organization’s sensitive information based on your current and future needs.
For additional information regarding DocFinity security and system monitoring methods, please contact us.
