home > solutions > departmental solutions > accounting > accounts payable

Automating Accounts Payable with ECM

In a perfect world, invoices would all match up with purchase orders. Incoming documents would all have existing vendor numbers. And all of your A/P documents would be electronic, accessible with the click of a mouse.

But if your organization is like most, it’s a safe assumption that your A/P processes are paper-driven. Much of your management probably involves manual processing that leaves you prone to error, lengthy turnaround times, and invoice duplication.

DocFinity addresses A/P inefficiencies with BPM/Workflow. It helps you improve turnaround by:

Allowing you to image-enable your accounting system so that you can view all of the documents associated with the payment cycle. By making your documents available electronically, you make it easy to access invoices, purchase orders, approvals, packing slips, and other documents whether they originate in paper or electronic form. Easy access enables you to meet your payment deadlines and simplifies three-way matching. And making your documents available electronically eliminates costs associated with paper storage and shipping.

Integrating with fax, email, line of business, legacy, and other systems to ensure that documents—and the data stored within those documents—are accessible upon receipt and can be used to trigger workflows. In cases where invoices and purchase orders do not match, or where invoices are incomplete, vendors can be contacted automatically.

Enabling automation of processes associated with AP using BPM/Workflow. Incoming invoices can be scanned and indexed, and then sorted automatically. They can then be prioritized according to criteria that you set and routed electronically for processing.

Allowing you to implement electronic forms and electronic payments, further helping you expedite turnaround.

Providing the visibility to help you eliminate bottlenecks and processing inefficiencies. DocFinity allows you to manage increases in processing volumes without having to add staff.