DocFinity and Administrative Services

The biggest challenge that Administrative Services departments face is ensuring that organizations operate efficiently. Managing secretarial, reception, administration, payroll, and conference-related tasks requires extensive organization and attention to detail. Add information and data processing, mail, materials distribution, printing and reproduction, telecommunications, and records management duties, and personnel can be overwhelmed with massive amounts of paper and processing delays.

DocFinity® software streamlines and simplifies administrative services by converting paper files to electronic, Web-based applications. Centralizing documents and images makes them instantly accessible to everyone who needs them. And by automating repetitive tasks, you can dramatically increase efficiency and productivity.

With DocFinity, documents and files can be immediately accessed from any Web browser and launched into a workflow for signatures, approvals, or further processing. Processes that take days in a paper-based system can be reduced to minutes with DocFinity automation.

The DocFinity Administrative Services Solution consists of three parts, which you can build upon as you grow.

The DocFinity Core:

• enables electronic capture and management of documents, forms, e-mails, faxes, and images;
• facilitates updates of files by electronic transmissions, faxes, phone calls, and paper submissions.

DocFinity Workflow:

• automates work assignment, tracks files, and launches documents requiring action into a workflow by automatically pushing them to the right parties for signatures or further processing;
• eases audits and compliance with regulations.

DocFinity XML FormFLOW:

• eliminates hassles associated with copying, storing, and processing paper files, forms, and other documents;
• works seamlessly with OIT’s DocFinity Workflow to implement paperless business processes by creating, indexing, storing and routing forms.

For more information about DocFinity solutions for administrative services, please contact us at info@docfinity.com.