Education and Forms Management
Forms are an integral component of effective communications with students, prospects, and staff. Indeed, operations such as admissions and registration—as well as internal processes that relate to HR and other operations—are often driven by forms. Colleges and universities that are manually processing forms are missing out on opportunities to gain significant increases in turnaround time, efficiency, and accuracy, as well as improve student services. Forms management can help you process applications more efficiently and return decision letters more quickly, potentially resulting in increased enrollment.
What is Forms Management?
Forms management software provides educational institutions with an efficient means of managing, distributing, processing, and storing forms. This technology is often characterized by the ability to process structured, loosely structured, and Web-based forms. HIPAA, FERPA, and other regulations that require stringent privacy measures are more easily addressed when organizations have the ability to manage their forms electronically.
What are the Benefits of Forms Management?
By including forms management as part of an integrated BPM and records management plan, colleges and universities can increase the efficiency of both internal processes and student services. Organizations can eliminate the physical storage of documents, reduce processing errors, diminish manual keying, and decrease turnaround time. They can also process student enrollment and staff applications, associated documentation, and other forms more efficiently. The inclusion of forms management into a comprehensive document management strategy can help institutions eliminate the need to introduce paper into processes which, traditionally, were paper-driven. Furthermore, electronically managing your forms enables you to address retention and disposition schedules that are mandated for student records.
Why DocFinity Forms Management?
Since 1986, the DocFinity suite has been assisting organizations throughout a multitude of industries with forms management. To simplify student services and back-office operations, OIT has a forms management solution that is ideal for the unique business processing needs of your institution.
DocFinity’s award-winning XML FormFLOW™ module provides your organization with the tools that you need to create, store and manage electronic forms. Easily integrated with existing portals and Web sites, this product eliminates the physical storage of forms and streamlines forms-based processing. By implementing XML FormFLOW within business operations, colleges and universities can reduce processing costs, improve patient and staff services, and better manage the flow of internal and external information.
Additional products in the DocFinity suite that aid with forms management include Imaging, IntraVIEWER, and Workflow. When combined, these components provide your organization with a powerful solution capable of revolutionizing the way you currently do business.
For additional information regarding the DocFinity forms management solution for education, please contact us.
