Paperless Recordkeeping in Civil and Criminal Courts: Increasing Efficiency for Principal Clerks and Prothonotaries

Accurate and timely filings are critical elements associated with municipal recordkeeping for Civil and Criminal Courts, as well as for a Prothonotary’s Office. Whether your cases involve divorce, personal injury, liens, name changes, mortgage foreclosures, or other litigation, transactions must be filed, docketed, and maintained as efficiently as possible. Transitioning to a paperless system is the best way to ensure that records are accurate, accessible, and secure.

Paperless recordkeeping allows you to optimize operations by enabling you to index and organize your records (and supporting documents), and storing them in a central, electronically searchable repository. Records are available to authorized personnel with the click of a mouse, and are no longer lost, misplaced, or duplicated.

• DocFinity document management enables electronic capture and point-and-click management of records, documents, forms, contracts, e-mails, faxes, and images.
• Automated workflow electronically routes documents requiring action into a workflow by automatically pushing them to the right parties for signatures or further processing.
• Forms management reduces expenses associated with copying, storing, and processing paper contracts, files, forms, and other documents.
• Records management tools allow you to automate schedules for document retention and destruction. This prevents accidental deletion of records and ensures that they are not kept longer than the law mandates. Records management also provides backup and disaster recovery strategies for court records in the event of an unforeseen emergency.

If records are not filed in a timely and accurate manner, they do not exist. The DocFinity suite suite of electronic document management (EDM) software helps clerks file and access court documents quickly and easily, from any Web browser.

If you are looking for a way to organize and manage your information efficiently and provide better and faster service without the hassles inherent with paper files, contact us, or email Optical Image Technology at info@docfinity.com.