Healthcare and Image Management
Healthcare organizations regularly scan thousands of documents that are associated with patient records, billing, HR, administrative tasks, and internal paperwork. Organizing these files for efficient access and processing can be a challenge. Image management encompasses far more than buying a scanner and using it to save documents on your organization’s server. Not only can accurate indexing, archival, and management help you comply with HIPAA, SOX, and other regulations; it can transform your business practices and, in the process, help you to provide superior services to patients and staff.
Image Management and Efficient Healthcare Operations
Image management is the practice of electronically storing, indexing, archiving, and managing images throughout all stages of the document lifecycle. By warehousing content in this manner, healthcare organizations are able to make information more easily accessible to improve processing, administrative tasks, and patient services. Electronic storage and paperless processing render filing cabinets and offsite storage obsolete. With image management, all documents stored within the system are available for viewing, processing, and/or routing with the click of a mouse, decreasing opportunities for documents to become misfiled, duplicated, or lost.
In addition, image management provides organizations with an increased ability to recover critical business documents in the event of a disaster. With image management and proper backup of information, you can circumvent risks and better protect valuable information. Image management provides the following benefits:
- Increased efficiency in both clinical and back-office processes
- Reduced processing cycles in areas like Admissions, HR, Scheduling, Billing, and Patient Records
- Decreased costs
- Immediate access to documents
- Support for TWAIN- and Kofax®-compliant scanners
DocFinity® Image Management
Since 1986, the DocFinity suite has provided proven image management solutions to organizations of various sizes within different types of industries. Users consistently improve and streamline business processes for optimum effectiveness. With the DocFinity suite, healthcare organizations are ensured of an image management system designed specifically to address their unique needs and challenges:
Imaging is a primary component. It facilitates document scanning and indexing for future access, retrieval, and processing. Barcode Server can be combined with this technology to reduce indexing times through the use of barcodes.
Another means of image management is through COLD-ERM, which enables clinics, private practices, and hospitals to capture host-generated reports for electronic storage. This gives users the ability to view reports electronically, eliminating the need for costly printing and physical storage.
To further the benefits of image management, you can implement Workflow and XML FormFLOW™ to electronically store and process structured and unstructured data. These optional add-ons enable healthcare organizations to streamline processes, improve patient services and back-office productivity, and reduce cycle times.
IntraVIEWER® Web client and HSM modules give your image management practices an added competitive edge. By providing access via the Web, healthcare organizations can provide secure access to patient records and critical business information regardless of location. And, with HSM’s features, documents can be stored, retrieved and tracked in accordance with disaster recovery, records management, compliance, and security policies.
When implemented, Image Management provides clinics, practices, and hospitals with a robust and flexible solution designed specifically to address both patient services and back-office processes. Furthermore, Image Management has the power to dramatically change and improve the way you currently do business. It can help you decrease costs and turnaround time while significantly enhancing patient services.
For additional information regarding DocFinity and Image Management and healthcare organizations, please contact us.
