Rome wasn't built in a day...

And your ECM system probably shouldn't be, either.

Faster and cheaper is always better, right? Even when it comes to implementing an enterprise content management (ECM) system? It's tempting. But realistically, installing an ECM system quickly and cheaply may not be what's best for your company if you want to be successful. 

As the article Looking beyond the Open Source and SaaS Marketing Hype: Why Fast and Cheap ECM Deployment is a Bad Idea points out, "You can implement ECM as quickly as you want to, but at the end of the day you need to make a time investment in understanding and enhancing your business processes."

The author further notes, "To have an ECM deployment that is truly successful, you need to invest some time. You need to come up with:

• A proper indexing plan
• A change management plan
• A true process analysis and process re-engineering plan (if your project includes BPM/Workflow)"

To emphasize the reality that success takes some time, the article When to Jump into ECM explains, "ECM is not a silver bullet, it does not solve the problems overnight, it is not implemented in a day and one does not implement all aspects of ECM at the same time."

The bottom line:

More often than not, you get what you pay for. But, there's no reason that your ECM system can't be completely installed within your timeframe and budget. Just make sure you do your homework, set realistic goals, and know what to fully expect from each of your options. Remember - Rome wasn't built in a day. And if you want your ECM system to do the most for your company, it shouldn't be, either.

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