Lifecycle Management

Mitigating risk by automating archival, retention, and disposition

Regulatory compliance is no longer optional and mandates are getting more stringent with each passing day. You may be required to retain documents for years — and oftentimes decades — beyond the period where they are being accessed regularly as part of your business processes. Equally as important, you should also be prepared to dispose of documents after their retention period has expired. Failure to do so can expose your company to significant risk in the form of monetary penalties and lawsuits.

Retention, disposition, long-term storage, and disaster recovery are critical considerations. At any point in time, you may be required to produce documents on demand by an auditor, lawyer, customer, or other interested party.

DocFinity allows you to automate your records retention/disposition schedule and automatically backs up all of your vital information—all without human intervention after the initial set-up. It lets you manage your records throughout every stage of the document lifecycle, providing:

Archival and long-term storage. When documents are no longer accessed regularly, but have to be retained, archived long-term to comply with regulations, and accessed upon request, DocFinity offers a means to migrate them to inexpensive storage. This saves organizations money and at the same time, ensures that retrieval of active documents is immediate.

Disaster recovery. You can configure DocFinity to copy documents to off-site storage or to multiple servers at multiple sites. The system can be configured to perform backups whenever you specify. The potential for human error is removed, and risks associated with floods, fires, tornados and other disasters are mitigated.

Retention. By allowing you to automate document retention schedules, DocFinity ensures that records are available when needed and are not destroyed prematurely.

Disposition. DocFinity offers the ability to automate disposition of your records. This guarantees that documents are not held beyond their mandated retention requirements.