There are plenty of things to keep you up at night. How do they get the air inside of bubble wrap? What did that final episode of Lost really mean? Why do banks charge you a “non-sufficient funds” fee on money they already know you don’t have? The list of questions goes on and on. Questioning the security of your electronic document management (EDM) system shouldn’t be one of them.
As the article Are Your Electronic Documents Secure? Manager’s Checklist for Evaluating Your EDM System’s Security points out, “Rest assured electronic document management (EDM) is far more secure than managing paper-based documents – but only when you have a flexible, rules-based system that provides the levels of security you need. Robust options and flexibility must be matched by administrative simplicity, so that your systems administrators can use it confidently.”
The article gives specific questions to ask yourself and features to look for when evaluating your EDM system’s security. Some steps to consider include:
- Establish the right levels of document security
- Decide which rights users need
- Make sure the system access is easy, yet secure
- Make sure your system will reveal tampering
- Put yourself in the shoes of your system administrator
After you’ve examined the points in the checklist and determined rules for your own documents, you can be confident that your vital information is protected and available to only authorized viewers.
Once your document management system is secure, find time to sleep even better…on vacation! Check out some helpful travel planning tips in The Geek’s Vacation Checklist (we know this process keeps you up at night too!).
Simple or complex, the EDM software you choose should provide you with the best level of security customizable to your organizational needs, while keeping it flexible and easy to manage. so that you get the ROI that you deserve and your staff will actually want to work with the system.
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We’ve got the experience you need to ensure that only authorized people can access your electronic files, data, documents, and other information, securely eliminating the delays associated with paper-based and manual processes. Contact us today to learn more about the DocFinity difference.